Storage and Retrieval Basic Computer Competencies

Operating Systems (Windows, Macintosh)

WINDOWS 3.1

(Available in Rm. 312, Stoddard Hall)

Tutorial

Finding the Windows Tutorial: Click HELP on Program Manager menu bar, select TUTORIAL.

For Help on Formatting, Copying, Rename, etc.:

Get into File Manager

a. On the Program Manager desktop, click "Main" group icon

b. Click "File Manager" icon

c. On Menu bar, click HELP

d. Select SEARCH; type FORMAT (or COPY, RENAME, etc.)

e. Highlight "Formatting "; click GOTO

f. Read "Help on Formatting a Floppy Disk"

Windows 3.1 Competency to be performed in front of a TAG lab assistant

1. Format a floppy disk

2. Copy a file from the hard drive to your floppy

3. Rename the copied file

4. Delete the file

5. Minimize the window

6. Maximize the window

7. Exit "File Manager"

8. Open Works for Windows

9. Exit Works for Windows

WINDOWS 95

(Available in Rm. 304, Rm. 313 and Rm. 314, Stoddard Hall)

Tutorial

For help on Format, Copy, Rename, etc.:

1. Click Start button at the bottom of the screen, then click Help on pop-up menu bar.

2. Click Index on menu bar.

3. Type FORMAT (or COPY, RENAME, etc.)

4. Select "Formatting disks", then click Display which is at the bottom of the Help window.

5. Read Help "To format a disk".

Operating Systems (Windows, Macintosh), continued

Windows 95 competency to be performed in front of a TAG lab assistant

1. Format a floppy disk

2. Copy a file from the hard drive to your floppy

3. Rename the copied file

4. Delete the file

5. Open Explorer

5. Minimize the Explorer window

7. Open Works for Windows

5. Minimize the Works window

6. Maximize the Explorer window

8. Exit Both Programs

9. Exit Windows '95

MACINTOSH

(Available in Rm. 202, Rm. 303 and Rm. 306, Stoddard Hall)

Macintosh competency to be performed in front of a TAG lab assistant

1. Initialize and name blank floppy disk

2. Open the hard drive

3. Select view by icon

4. Create and name a folder

5. Delete a folder

6. Display folders in a list form

7. Display folders in icon form

8. Close the hard drive

9. Eject your floppy disk

Applications (Database, Word Processing, Spreadsheet)

This section consists of three parts, word processor, spreadsheet and database. In this section you will create a database detailing a personal collection of at least ten items. You will use this information to create a letter on a word processor about your collection/database and to create a spreadsheet. The lab assistants will accept these printouts on any software package if you are already familiar with the package. If you would like assistance, the lab staff supports Works for Windows. These tutorials can be accessed in Rm. 312, 313, 314 and ITS Labs on the second floor.

TUTORIALS

Tutorials - Works 3.0 for WINDOWS

1. From the main menu, choose WINDOWS

2. Choose WINDOWS (all apps) from the next menu

3. Double click on MS APPS group icon

4. Double click on MICROSOFT WORKS icon

5. If " Welcome to Microsoft Works " window appears, students new to Works may want to

take the "Guided Tour of Works," otherwise, click START WORKS NOW

6. The "STARTUP" window appears with NEW & RECENT DOCUMENTS; click on

CANCEL.

7. On the menu bar, click on HELP

8. Choose TUTORIAL

9. Choose the tutorial you want

COMPETENCIES

Database

Hand in a copy of each of the 3 following printouts to a TAG lab assistant

1. Create a database of at least ten items

2. Include at least four fields (could be item, date of acquisition, source, etc.)

3. Print one full record (NOT the entire list!)

4. Print database sorted by the field of your choice

(For help on sorting a record: Choose "Search Help on..." from "Help" on Menu bar, type

"sort" in the Index box, double click on "Sorting: database")

5. Design a query to retrieve at least two (2) records

(For help on sorting a record: Choose "Search for Help on..." from "Help" on Menu bar, type

"query" in the Index box, double click on "querying", then double click on "Choosing which

records to view or print DB".)

6. Print the query results

Applications (Database, Word Processing, Spreadsheet) continued

Word Processor

Hand in a copy of the following document to a TAG lab assistant

1. Create a document describing your collection/database. Include the following:

2. Place the current date flush right

3. Left margin 1"

4. Right margin 1.5".

5. Use two different kinds of font in the document

6. Have a bolded word

7. Have an italicized word

8. Print the document

Spread Sheet

Hand in a copy of the following spread sheet to a TAG lab assistant

1. Create a spreadsheet including each item in the collection

2. Make a column for its original (estimated) price

3. Using a formula make a column for value (estimated) price in ten years

(For help on formula: Choose "Search for Help on..." from "Help" on menu bar, type

"formula" in the Index box, double click on "formula: calculating", double click on

"Formulas SS". )

4. Total each column using a formula

5. Title each column appropriately

6. Print the spreadsheet

Computerized Database Searching

OCLC

A. PRISM search

You can use the OCLC terminal located directly behind the Information Desk or OCLC Password on FirstSearch terminals at the Blagg-Huey Library.

You can also use OCLC Password which is available in Stoddard Hall Rm. 314. Please ask TAG assistant for logging on to the system.

Competency

Bring the search results to the lab assistant. Search results should be in MARC format.

1. Author search

2. Title search

3. Subject authority search

B. FIRSTSEARCH

(FirstSearch is available through Netscape and TWU Venus account.)

Log on FirstSearch via Netscape

1. Open Netscape

2. Type URL address: http://venus.twu.edu/firstsearch/fs.html

3. Type your e-mail address and password

4. Please read the note on this screen. Then click FirstSearch

5. Click All Area to display all databases

Please use online help to learn how to select databases and conduct search strategies.

Log on FirstSearch via TWU Venus Account

1. Log in your Venus account

2. On Venus Main Menu, type LI

3. On TWU Library Database Menu, type FST for free FristSearch Databases

4. On next screen, press <Enter> to continue

5. The system will connect to FirstSearch automatically. But it may take for a while.

6. On FirstSearch Welcome screen, press <Enter> to continue

7. On Topic Area Selection Menu, type 14 to show all databases

8. Select correct databases to start your search

Competency

WORLDCAT (Bring one-page printout of the search results to the lab assistant.)

1. Author search

2. Title search

3. Subject search

Computerized Database Searching, continued

ERIC (Bring one-page printout of at least one citation to the lab assistant.)

(Available in Rm. 311, Stoddard Hall. You can also search ERIC database on CD-ROM in your library.)

(The following instruction is for ERIC in Rm. 311, Stoddard Hall.)

To Start:

1. Insert ERIC CD-ROM in CD-ROM drive.

2. Double click SilverPlatter icon on desktop.

3. Click Start, then click OK.

To Search:

1. Type search terms in Search box, then click Search button.

2. The records are displayed in the lower window. Scroll down to browse search results. If you

want to show all fields, click All Fields button at the bottom of the window.

To Print:

1. If you want to print all records, click Print button at the top of the upper window.

2. If you want to select records to print, click the icon at the beginning of each record,

then click Print button at the top of the upper window.

3. Click Print.

OPAC - GEAC/IRIS (Bring a printout of the search to the lab assistant.)

Do a search on the online catalog. You may access the catalog at Blagg-Huey Library,

the LS library or through Venus.

LEXIS/NEXIS

(NEXIS/LEXIS is available in Stoddard Hall Rm. 314. Please ask TAG Assistant for the LEXIS/NEXIS handbook and password. You can also log on LEXIS/NEXIS via your TWU Venus account.)

Logging on LEXIS/NEXIS in Rm. 314

1. Double click LEXIS/NEXIS group icon in the Windows.

2. Double click LEXIS/NEXIS icon in the LEXIS/NEXIS window.

3. Click Sign On from the option menu on the bottom of the window.

4. When you access to the system, type password and press <Enter>.

5. After you log on LEXIS/NEXIS, follow the instructions from the handbook, and complete

LEXIS/NEXIS competency.

Computerized Database Searching, continued

Logging on LEXIS/NEXIS via TWU Venus Account

(Note: Because we are not working on a Lexis-nexis keyboard which has special keys, what we type in will NOT appear on the screen.)

1. Log in your Venus account

2. On Venus Main Menu, type EX to go to your name prompt

3. At your name prompt, type telnet nex.lexis-nexis.com, press <Enter>

4. type .vt100, (Please don't forget the period!), press <Enter>

5. type 978gjwy, press <Enter>

6. type mls 10, press <Enter>. Now, you are log on LEXIS/NEXIS

7. To signoff, type .so (Please do not forget the period!), press <Enter>

LEXIS/NEXIS Instructions

1. Before starting to do this compentency you must carefully read "The Easy Search Feature"

from: LEXIS/NEXIS: The Basics for Graduate Schools of Library and Information Science,

pages 36-42 available in room SH 311, which explains step by step how to use the Easy

Feature on NEXIS/LEXIS.

2. Once you have read pages 36-42, you are ready to start a search on a topic of your interest in

the Easy Library. The name given to a group of databases or files on NEXIS/LEXIS is Library.

Therefore a Library might have several databases or files. To do this follow steps 1 through 14

on pages 37-41. However be careful with step 14.

3. Step 14 on page 41 discusses various display features available. Please do not use .pa (Print

All) document command or the .pr (print Doc) command, but rather download to your

diskette or use Print screen to just print the first screen of your document.

LEXIS/NEXIS Competencies

After reading "The Easy Search Feature" from: LEXIS/NEXIS: The Basics for Graduate Schools of Library and Information Science, pages 36-42 available in SH Room 311, the student will be able to conduct an online search on NEXIS/LEXIS using the Easy Search Feature in the Easy Library.

Computerized Database Searching, continued

DIALOG

Tutorial

(DIALOG Tutorial is available in Stoddard Hall Rm. 105. Please ask TAG Assistant to let you into Rm. 105.)

1. To start DIALOG Tutorial, double click DIALOG Tutorial icon on desktop.

2. Click your mouse button to continue.

3. When a dialog box shows "Are you SLIS TWU?", click Yes.

4. When a dialog box shows "Welcome back, SLIS. Where do you want to go?",

click Tutorial.

5. Now, you are on Searching DIALOG Tutorial menu. Click the module number to start the

module you want to read.

6. Complete modules 1,2,3,4.

(When you finish one module, click Menu to go back to Searching DIALOG Tutorial menu

and choose another module.)

7. Click Quit when you finish the tutorial.

8. Prepare a search strategy (forms available from in 311A) to be executed on DIALOG.

When you have completed the tutorial, the lab assistant will help you access DIALOG to complete the competency. You will execute an actual search online. If you would like to capture you search results to disk, bring a formatted floppy.

DIALOG Competency to be performed in front of a TAG lab assistant

1. Show the lab assistant your search strategy.

2. Begin in a database

3. Search selected terms

4. Refine search (narrow or broaden)

5. Display your results

6. Logoff Dialog

TAG LAB ASSISTANTS E-MAIL: LS_TAG@TWU.EDU

TAG OFFICE HOURS (Fall'97)

Room 311A, Stoddard Hall (940)898-2707

Monday -- Thursday: 11:00am -- 9:00pm

Friday -- Saturday: 11:00am -- 5:00pm

Sunday: 2:00pm -- 6:00pm